The National Union often receives queries about the processes surrounding communicating with members to ensure that they are able to participate in the democratic processes of the Union. 

You may also find the following documents helpful. 
 

Additional funding

Further to this information which has been produced to assist Local Associations, the Honorary Treasurer has agreed that the National Union will fund the first all member mailing of the term to every member for every Local Association that uses the services of the Regional/National Centre to send the mailing where this complies with the need for the mailing to be sent within four weeks of the beginning of term.  

If the attached template letter is not used and the communication being sent by Local Associations has all the necessary information and schedules meetings within the timescales prescribed by the Rules of the Union and Model Rules for Local Associations with agenda items as necessary to meet the timescales, these will also be funded.

Once you have sent this centrally-funded mailing it is vital that you establish a process to send reminder calling notices and agendas out in the timescales specified in the Model Rules for Local Associations.  

These would need to go to all workplaces.  A separate process will be needed to ensure that all new members to the Local Association receive the detail sent to members’ homes at the beginning of the Autumn Term. Suggestions for how this can be done can be found in the attached briefing document.