1. General Information

1.1 Reimbursement of Expenses

Expenses will be reimbursed for items of expenditure as detailed in this guidance and only if this expenditure has been incurred as a direct result of attending an NASUWT training course which has incurred expenditure over and above what a member would normally incur on that day.

Claims for expenditure outside of this guidance must be approved in advance by the National Union. All such requests should, in the first instance, be directed to the Equality and Training Team at equalityandtraining@mail.nasuwt.org.uk.

All claims should be made within three months of the training course being claimed for. They must be on the appropriate Expenses Claim Form, which will be provided by the NASUWT as part of the training course paperwork.

1.2 Receipts

All claims for reimbursement of expenditure, with the exception of mileage claims, must be accompanied by itemised receipts; debit or credit card slips with no itemised information are not acceptable.

Nonreceipted claims will be returned to the claimant, requesting the provision of receipts. If receipts are not provided the claims may not be paid.

1.3 Taxation Issues

If in the unlikely event that a claim was to be paid without a receipt, the NASUWT is legally obliged to notify HMRC of such payments as they are taxable.

HMRC consider a payment for anything the claimant cannot demonstrate as having normally spent in the course of that day as a benefit in kind and therefore taxable. If this guidance is strictly adhered to, members should not incur any tax liability for expense claims made, unless it is explicitly detailed as a benefit in kind.

1.4 Cancellation Policy

The NASUWT is committed to enabling the participation of all members at training courses by providing places for them free of charge. Many of the training courses we organise are oversubscribed and have waiting lists. Occasionally, a member will book to attend a training course and then not attend without giving notice.

This results in a charge to the Union and in a place becoming available that could have been allocated to another member. Therefore, non-attendance  without prior notice may result in an administration fee of £50. It may also affect that member’s ability to register for future training courses.

If you find you are unable to attend a training course after making a booking, please contact the Regional Centre where the course is being held or the Equality and Training Team for Headquarters courses only. Prompt notification will allow places to be made available for other members who wish to attend the training course.

1.5 Travel

When attending a nationally organised NASUWT training course, members will make their own travel arrangements.
 

The NASUWT will reimburse travel expenses at the following rates:

  • mileage at 45p per mile (if members share a car only the driver can claim for the mileage, no extra payment can be claimed by any member);
  • receipted parking charges related to the event;
  • receipted standard rail fare;
  • receipted other public transport fares if applicable.*
*The London Underground system should normally be used in London.

Members are asked to select the most economical travel option. Taxi fares may be claimed, with receipts, where practical considerations outweigh costs. For example: more than one member sharing a taxi resulting in less expenditure than public transport or demonstrable safety concerns. Whenever possible, this should be agreed with the NASUWT in advance. It is accepted that members with disabilities may travel outside of this guidance.

1.6 Accommodation

Accommodation at Headquarters

Members who require accommodation the night prior to a training course should contact the Equality and Training Team. This will attract no charge to the member attending the training course and will be on a dinner, bed and breakfast basis.

Accommodation at NASUWT Centres

Members who require accommodation the night prior to a training course should contact the NASUWT Centre where the course is being held.

Meals

Members can claim for the purchase of a meal and a drink when away from home at normal meal times, either due to travelling to or from an NASUWT training course or there being no meal provided during that attendance.

Claims cannot be paid for food purchased to be eaten at home.

The allowance for main meals is the actual receipted cost up to: (i)
Breakfast
£9.00
(ii)
Lunch
£10.00
(iii)
Dinner
£25.00